FAQ for Advisors
The information provided on this page is intended to assist those who have been asked to serve as an advisor to a student in a student discipline case. We make every effort to update the information in a timely manner, but please be aware that, in any conflict between this information and the Student Disciplinary Procedures, the procedures will prevail.
- A student has asked me to serve as an advisor in a disciplinary meeting/hearing. What is my role?
As an advisor, you are present to support the student and to assist them only in ways with which you are comfortable. You may not actively participate in the meeting/hearing, but you may whisper to the student, pass them written notes, etc. The student may also request, within reasonable limits, to be excused from the room to confer with you.
- Who is eligible to serve as an advisor?
A student may choose any willing person to serve as their advisor as long as that person is not otherwise involved in the case or serving as a witness.
- May I ask questions, object to information, or talk about what I know about the incident or any involved parties?
No. Students are expected to speak for themselves in all student disciplinary proceedings. Advisors are not allowed to speak directly to the disciplinary officer or to committee members, nor are they allowed to ask questions. If you have valuable, first-hand information about the incident, you should serve as a witness and should encourage the student to choose another advisor.
- Can I call the Office for Student Conflict Resolution before the meeting/hearing with questions about the incident the meeting/hearing will address?
The Office for Student Conflict Resolution will correspond directly with the individuals involved. We will gladly answer any general questions you might have about the process, but we will communicate about the specifics of the incident only with the student. Your best source of information about the incident will be the student.
- I cannot attend the scheduled meeting/hearing time. How can I get the meeting/hearing rescheduled?
If you and your advisee are meeting with a dean in the Office for Student Conflict Resolution, your advisee is responsible for taking your availability into account when scheduling the appointment. Although the student may call to reschedule an appointment for good cause, repeated rescheduling could lead to a registration hold or a decision being made in your advisee’s absence.
The Office for Student Conflict Resolution schedules committee hearings based on the availability of committee members and notifies student participants at least one week in advance. If you are unavailable for the scheduled hearing time, you should encourage the student to choose another advisor.
- How can I best fulfill my role as an advisor in the student discipline process?
We encourage all advisors to review the relevant sections of the Student Code and Student Disciplinary Procedures and to contact the Office for Student Conflict Resolution with any questions as early as possible.
Students have shared with us that they appreciate discussing the incident, going over potential questions, and reviewing their statements with their advisors. Students have also stated that having someone with them who supports them is valuable in itself.